Important Disclaimers

 

Commitment to Diversity 

The spirit of the International Behavioral Neuroscience Society has always been to encourage outreach across the globe, to bring science to every corner of life, and in doing so, enhance our understanding of science for everyone.   Here, we extend this approach to the individual in that we seek to have diverse representation across all levels of our Society.  It is for this reason and the need for inclusivity in our time, that we reaffirm our commitment to equality by welcoming people from all walks of life, irrespective of socioeconomic background, ethnicity, sexual orientation, gender status, mental health status, able bodiedness, national origin, and political views.   This welcome encompasses full participation in the Society, at every level, from the meeting itself, to committee representation, to outreach to communities, and to advocacy for science/research. This commitment is also cognizant of the changing culture of educational/academic institutions and the awareness that our definitions of inclusivity may be expanded over time to reflect a changing population and a changing world. It is with this awareness/perspective that we pledge to maintain a sense of belonging and security/safety for all members of our community.


 

IBNS Code of Conduct

The International Behavioral Neuroscience Society (“IBNS”) continues to be dedicated toward providing a safe environment for all participants and attendees at all official IBNS events by welcoming people from all walks of life, irrespective of socioeconomic background, ethnicity, sexual orientation, gender status, mental health status, religion, able bodiedness, national origin, and political views, or any other basis protected by federal or pertinent state laws. IBNS does not tolerate any form of discrimination or harassment and is committed to enforcing this Code of Conduct (the “Code”) at every IBNS event including its annual meeting. IBNS upholds the philosophy of equal opportunity for all and fair treatment to all, enabling the encouragement of free expression, and exchange of scientific and educational ideas.

This Code is an expression of the values held by IBNS and its commitment to hosting a safe and productive environment for all attendees and participants. This Code is not in any way a description of legal obligations.

Harassment comes in many forms, none of which will be tolerated, including verbal, physical, and visual conduct that can create an intimidating, offensive, or hostile environment. Specific examples include derogatory comments, degrading or obscene words, demeaning statements, offensive gestures, targeted at someone’s race, color, sex, national origin, religion, sexual orientation, ancestry, perceived disability, or any other basis protected by federal or pertinent laws and ordinances. Sexual harassment explicitly includes unwelcome conduct that is sexual in nature, such as unwanted advances, innuendos, proposition, leering, sexually suggestive comments, etc.. Such harassment can be conducted by any individual/group toward any other. Consensual contact can be made, but can become harassment when one party withdraws consent. Any harassment will not be tolerated. Although the above list is not exhaustive, IBNS employs a “zero-tolerance” policy and IBNS reserves the right to discipline infractions deemed to be harassment even if not spelled out herein.

Individuals can report an incident as a witness or having experienced the inappropriate behavior. To report an incident, contact the Executive Director of IBNS Central Office, Ms. Marianne Van Wagner at [email protected] +01 830-796-9393 or 1-866-377-4416 (toll free from within the United States). Anyone reporting incidents are not required or expected to discuss with the alleged offender. If the harassment is an immediate or serious threat to those present or the public, security should be notified immediately.

IBNS will take steps toward promptly and completely addressing any concerns raised and will correct such conduct. IBNS will make every effort to maintain confidentiality of the reporting individual and will not deliberately share any personal information. The following steps will be taken in any investigation: 1) document the event; 2) interview the complainant; 3) conduct additional interviews if necessary and/or possibly including the alleged offender; 4) document findings; and 5) inform the complainant of findings. Corrective measures will be taken against any person found to have engaged in conduct prohibited by The Code.

The following disciplinary action may be taken by IBNS: 1) private reprimand; 2) removal from the meeting without warning or refund; 3) implement conditions upon future IBNS attendances; 4) restriction from future IBNS meetings; 5) expulsion from the society; and 6) potential reporting to the proper authorities. The individual remains free to report any incident to the relevant authorities throughout. Importantly, IBNS will not tolerate any form of retaliation and any retaliatory behavior will be subject to further investigation and discipline.


 

Meeting Disclaimer

Right to cancel, modify; Force Majeure. The event sponsors reserve the right to cancel, modify, or suspend the event or any element thereof, for any reason, including availability of facilities and any force majeure event such as an act of God, hurricane, war, fire, riot, earthquake, terrorism, act of public enemies, actions of governmental authorities outside of the control of Sponsor.
Other expenses. All meals not identified in our event agenda, taxes, gratuities, insurance, incidentals (including mini-bar and entertainment expenses), phone charges, transportation not outlined in the event agenda, and other expenses not specifically outlined in the event agenda are your sole responsibility.
Publicity. By participating in the event, you give the event sponsors tacit permission to use your name, photographs, voice, videotape, and likenesses in connection with promotion of this and other events and waive any claims to royalty, right, or remuneration for such use.
Waiver and Release; Indemnification. You acknowledge that there are unknown risks of personal injury, illness and possible loss of life, and risks of damage to or loss of personal property, which may result from participating in this event. You voluntarily assume these risks. As a condition of participation, you, on behalf of yourself and your successors, heirs and assigns, and any else claiming under you, hereby completely, irrevocably and unconditionally release and discharge sponsors of the event, and their affiliated companies, vendors, advertising, co-sponsoring companies and their affiliates and agencies (collectively, the “Released Parties”), from any and all claims and costs, including attorney’s fees, relating to, arising from or in connection with participation in the event and travel related to the same. Where the foregoing Release may be limited by applicable law, you agree to indemnify, defend and hold harmless the Released Parties from all claims, losses, damages, actions and liability associated with your participation in the event. This Waiver and Release shall be construed broadly to provide a release and waiver to the maximum extent possible under applicable law.